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Document Management Services

Connecticut, 58 Vale Road, Brookfield, Connecticut, United States of America Req #218
Friday, September 1, 2023

Job Title: Document Management Clerk

Department: Quality Assurance

Reporting to: QA Manager

Location: Brookfield, CT

Greenfield is looking for a Document Management Clerk to join our growing team. 

The Document Management Clerk is responsible for supporting the Quality Management System by ensuring compliance with established procedures and quality/business requirements. They are responsible for supporting the Business Management System by ensuring Production is supplied with accurate labels and documentation required to fill products in a timely fashion. 


Who We Are: 

Greenfield Global is a leading producer and supplier of high-value, mission-critical raw materials, ingredients, and additives that are vital to businesses and integral to a lower-carbon economy. From start-ups to the largest brands in the world, customers trust Greenfield’s extensive portfolio of premium products, regulatory expertise, and industry-leading service to improve people’s lives and the health of the planet. 


Why Join Greenfield? 

We innovate, collaborate, and work with purpose. By unlocking the potential of people, partnerships, and nature to accelerate sustainable solutions for the health of the planet, our work has a positive impact on the environment around the world. We’re always looking for people who can bring new talents and experience to our team. 



  1. Document Management – Batch Records, Labels, Supporting Documentation
    1. Print and audit batch records, labels and other required documentation in accordance with production schedule, tank list and established procedures. 
    2. Control and issue batch records and labels in accordance with established procedures. 
    3. Support Production needs by printing additional labels/documents and reconciling additional labels.
    4. Proactively communicate label stock inventory concerns to DMS Lead and Supply Chain.
  2. Document Archive/Management
    1. Ensure controlled documents are properly filed, archived, and maintained in accordance with ISO and GMP requirements.
      1. Includes Quality Control Product Files, Batch Production Record packets and other quality documents.
    2. Retrieve archived documentation in a timely fashion.
  3. Printer Hardware Maintenance
    1. Be familiar with label printers and understand the basic mechanisms of the hardware.
    2. Maintain the printers through regular cleanings.
  4. Visual Aid Audit
    1. Verify corporate compliance with Visual Aid program through the Visual Aid Audit twice a year.
  5. Triennial Documentation Review
    1. Assist in the yearly triennial review of documents.
  6. CoA Issuance
    1. Fulfill CoA requests via Shipping requests and Pharmco CoA Email Inbox to ensure CoA’s are provided for external warehouse shipments and other customer inquiries in a timely fashion.
  7. Manage and execute any assigned projects needed to support business growth


  • Strong communication and interpersonal skills
  • Proven work experience and qualifications as a collaborative and agile team member
  • Strong organization and time-management skills
  • Proven ability to multi-task and balance speed with accuracy
  • Ability to thrive in a fast paced environment
  • Attention to detail is a must
  • Knowledge of product line offering is ideal
  • College Degree Preferred



Total Compensation & Care: 

  • Base salary dependent on experience and demonstrated performance 
  • Formal and informal training opportunities 
  • Comprehensive health and dental benefits 
  • Income protection: short- and long-term disability coverage, life insurance, paid personal sick time 
  • Vacation time exceeding industry standards 
  • Company funded retirement savings program with individual contribution opportunities 
  • Meaningful and challenging work 
  • Curated intentional culture focused on growth and development, engagement, and communication 


About Us 

We own and operate five distilleries, four specialty chemical manufacturing and packaging plants, and three next-generation biofuel and renewable energy R&D centers. This integrated model enhances supply chain transparency, quality control, custom formulation development, and ultimately customer satisfaction. 



Core Values 

  • Honesty 
  • Integrity 
  • Respect 
  • Commitment 
  • Openness to Change 


Core Principles 

  • Innovation: We are constantly seizing opportunities to develop new products, processes and methods to meet the diverse and demanding requirements of our customers. 
  • Collaboration: We are part catalyst, part collaborator. We work with partners to get the most out of our existing products, and to develop custom solutions for our customer requirements. 
  • Responsibility: Our commitment to give back to local communities in the US and Canada goes beyond the bottom line. We give back to the planet by processing renewable resources into low carbon fuels and chemicals. 
  • Agility: Our team is not only fast, we have the flexibility and creativity to pivot with customer needs to develop custom-made, on-time solutions. 
  • Discipline: At every plant, and for every customer, for every shipment, we put quality first. We operate a tight, transparent supply chain while meeting the highest regulatory standards. 


Greenfield Global USA, Inc. is an equal opportunity employer that is committed to providing a workplace free from harassment and discrimination. All qualified applicants for employment will be considered without regard to race, color, religion, sex, sexual orientation, marital or domestic partner status, gender identity or expression, pregnancy, age, national origin, ancestry, disability status, genetic information, veteran status, or any other legally protected characteristic.



Other details

  • Pay Type Hourly
Location on Google Maps
  • Connecticut, 58 Vale Road, Brookfield, Connecticut, United States of America