People & Culture, Coordinator & Analyst

People & Culture Coordinator & Analyst

About Equiton:

Founded in 2015, Equiton is a recognized leader in private equity investments and is approaching half a billion in assets under management. Our exponential growth is a direct outcome of our leadership team understanding how the industry works and how to create long-term wealth through real estate investing. We’ve discovered that finding the right opportunities involves time, experience, and discipline. Our strategy is always forward-looking, anticipating trends and adapting our selection to strengthen our market position, capitalizing on value creation opportunities, and building the most robust portfolio possible for our investors. We attract diverse, exceptionally talented people and create an atmosphere that rewards initiative, independent thinking, and integrity.

About the Position:

The successful candidate will play a key role in ensuring smooth and efficient People & Culture (P&C) operations as well as supporting a variety of strategic projects P&C in a high-growth exciting company.  Reporting to the Vice President, People & Culture, the P&C Associate is a knowledgeable, resourceful team player, providing co-ordination and support to the department and to people across the organization.  The P&C Associate is a highly organized, thorough and detail-driven member of the team who is involved  in maintaining the P&C calendar, project work-back schedules and communications, supporting department budgets and invoices, entering and maintain employee data and insights via Dayforce,  and providing overall support based on departmental needs. 

This is an important role within the team and has an opportunity to be involved in the development and implementation of new P&C practices and programs in support of the company achieving its business goals and growth plans. 

Key Functions and Responsibilities:

P&C System, Data and Insights

• Become a Ceridian Dayforce Expert - leverages technology to develop/deliver key metrics, compile data and create reports
• Advance current functionality and further implement options within the system to improve P&C overall reporting (i.e. Automate consistent Headcount reporting – tracking all types of employee movement)
• Find and implement efficiencies to streamline Dayforce administration and ensure timely communications with key internal stakeholders
• Ensure information is accurate and current at all times

P&C Administration

• Provide general administrative support to VP, P&C – booking meetings, preparation of reports/document, PP presentations, P&C team meeting agendas and gathering status updates, etc.
• On-going maintenance of P&C files – ensuring records are organized and outdated files archived
• Track and reconcile invoices and ensure timely payment
• Support the budget process and track YTD spends and forecasts

On-Boarding & Off-Boarding

• Establish strong, consistent process to ensure all aspects of on-boarding and off-boarding administration are completed in a timely fashion (Dayforce administration/forms, policy acknowledgements) and coordination with internal partners is in place to ensure smooth onboarding of new staff
• Implement new processes for 1^st day arrangements, and 2-week onboarding schedules and formalized probationary period follow ups

Policies & Procedures:

• Supports the development of policies, procedures and manages on-line policy training
• Support the Health & Safety program – ensure process/policies are followed and tracked

Performance Management

• Support the performance management program
• Follow up with management as appropriate to support 100% compliance of mid-year and year-end performance reviews

Recruitment

• Support Equiton talent acquisition process as required
• Leverage Dayforce to advance and streamline accurate and timely recruitment reporting, metrics and dashboards for executive audience
• Draft job offers and completion of references and background checks

Learning & Development

• Support employee training needs and source learning vendors
• Involved in the implementation of the Dayforce Learning Module
• Track completed L&D programs via Dayforce

Employee Engagement

• Support the employee engagement surveys process and prepares summary reports
• Monitors engagement level participation and progress made
• Support the gap analysis and monitoring action plans progress throughout the year

Required Skills and Abilities: 

• Represent the P&C function in a professional, knowledgeable, and relatable manner
• Highly organized and efficient – ability to create process and follow set guidelines consistently
• Strong business and data acumen - Proven attention to detail, thoroughness, accuracy and analytical nature
• Excellent judgement and ability to navigate nuance - Ability to think strategically/connect-the-dots and deliver exceptional results
• Proactive and self-starter - accountable to achieve results/solution problems without follow-up
• Excellent communication skills, positive mindset, and natural team player - Keep team members apprised of salient info
• Ability to multitask, meet deadlines and make sound decisions based on priorities and risks
• Proficient in Microsoft Office Suite - Microsoft Outlook, Word, PowerPoint, and Excel

Education and Experience:

• P&C Generalist background minimum 2-3 years of progressive experience working in a high growth, entrepreneurial environment – mid to large size financial, real estate investment management-related organization is ideal
• Undergraduate degree in a relevant field and/or HR certification
• Human Resources Professionals Association of Ontario (HRPA) with CHRP or CHRL designation in progress
• Solid understanding of employment law, regulations, and best practices
• Experience with Ceridian Dayforce highly desirable         

Our Commitment to Diversity, Equity and Inclusion:

In addition to being dedicated to building a workforce that leverages diverse talent, we are committed to fostering an inclusive and accessible experience where all employees feel valued, respected, and supported. We are an equal opportunity employer that values a culture that reflects and celebrates diversity of thought, background and experience. If you require accommodation for any part of the recruitment process (including alternate formats of materials, accessible meeting rooms, etc.), please let us know, so that we will work with you to meet your needs. We thank you for applying, however, only those selected to continue will be contacted.

Our Core Values:

• Integrity

Rigorous adherence to a set of moral and ethical standards focused on respect, honesty, and fairness.

• Accountability

Individual responsibility for delivering on our commitments and being accountable for our decisions, actions, and results.

• Expertise

Offering the highest level of professional expertise, quality service and knowledgeable insights.

• Customer Focused

We recognize our customers are the reason for our success and know by putting their needs first, we foster trusting, long-term relationships.

• Entrepreneurial Spirit

Focusing on a growth mindset, continuous improvement, embracing change, and recognizing goals are achieved through dedication and hard work.

Please note that at present, legal eligibility to work in Canada is a prerequisite for this role.