Reports to

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This position reports to the Director of Operations.

Your squad

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You are one of a team of Project Managers who may be located in our Yellowknife, NT or Spruce Grove, AB offices. 

Your project squad is a nimble team of Project Coordinators, Project Administrators and Field Supervisors.  Your squad may change with each project based on each person’s skill set and the requirements of the project.  Although they are not dedicated exclusively to you, we do try to create as much consistency in your team as possible from project to project.  For your project, this squad reports to you.  However, members of your squad may also have a supervisor for team-wide or non-project purposes.

accountabilities & responsibilities

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Project Managers fulfill the following accountabilities and responsibilities:

Leadership, Management & Accountability Maintenance

• Support and ensure the achievement of the departments and organization’s 10, 3 and 1-year goals as well as quarterly Rocks and other goals;
• Simplify, structure and systematize the work within your squad and amongst all Ryfan squads or departments;
• Develop, coach and mentor your squad.  This includes appropriately delegating tasks and responsibilities and then holding your squad accountable.  Occasionally, this means having timely “difficult” conversations when needed;
• Effectively communicate with your team and engage them in their work and the organization as a whole;
• Predict future needs and develop your team in advance to satisfy those emerging needs;
• Be a cultural ambassador of the Ryfan Way and demonstrate our Core Values by your own behaviour;
• Conduct regular and end-of-project performance assessments for Project Coordinators, Project Administrators and Field Supervisors assigned to that project;
• Make recommendations to the Director of Operations regarding all aspects of your squad’s performance including recommendations on hiring, promotions, succession planning, professional development and formal discipline or conclusion of employment when necessary.

Scope & Schedule Management

• Manage and oversee electrical and mechanical design and installation and construction projects of various sizes and complexities;
• Lead a project team to ensure feasibility and completeness of project deliverables;
• Manage a team to ensure cost-effective, safe and timely completion of projects to meet or exceed client expectations;
• Manage project activities throughout lifecycle, including the allocation of adequate resources, documentation and other factors necessary for success;
• Collaborate with other internal stakeholders to forecast needs and support proactive planning and resource deployment;
• Prepare and review specification and concept reports;
• Maintain project schedules and project cost summaries to track work progress, budget status, and manpower resource utilization;
• Lead shop drawing reviews;
• Develop and support line-of-sight throughout the organization to ensure nimble management of productivity and enhance the profitability of the organization.

Cost, Budget & Quality Management

• Analyze customer design proposals and specifications to determine cost-effective solutions;
• Ensure professional quality services in all facets of work;
• Conduct site visits as necessary and in accordance with the schedule;
• Provide quality and cost control during the design and construction process;
• Identify and escalate additional services, scope changes and associated fees as necessary.

Customer Retention

• Work with clients to deliver the end project;
• Foster new business development opportunities;
• Maintain and grow current business and client relationships.

Project Closing & Warranty Satisfaction

• Conduct project post-mortems to support continuous improvement of our operations and client relationships;
• Complete, resolve, approve and close all project documentation including final reporting obligations, work orders, holdbacks and pay-outs, equipment return, lay-offs, contract terminations, closing permits, and so forth;
• Support the Project Administrator to ensure the complete paper and electronic project is properly closed and archived in a timely manner;
• Celebrate the success with your project squad!

Like all job descriptions, your accountabilities and responsibilities will evolve over time to support Ryfan’s goals, project needs and your individual growth.  As a result, you should expect your job description to change from time to time.

 
required qualifications, experience & education

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Project Managers possess the following or comparable qualifications, experience and education:

• 5-10 years of prior project management experience. 
• Experience in the electrical, mechanical or plumbing trades is an asset but not a requirement; Your background prepares you to be comfortable with building (commercial and institutional) and industrial construction;
• Experience and understanding of lighting, data communications and security systems is an asset;
• Strong understanding of engineering contractors, suppliers and manufacturers;
• Mechanical and electrical coordination experience;
• Demonstrated success in project delivery and execution of project management methods. 

required skills

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Project Managers possess the following skills:

• Flexibility to adjust to shifting priorities and deadlines;
• Highly effective contract management skills including succinct technical writing skills for drafting delay notices, schedule adjustments and other contract notice tools;
• Highly effective negotiation, diplomatic, and conflict resolutions skills.  You take an interest-based approach to conflict resolution and can protect Ryfan’s interests while still delivering positive outcomes for other stakeholders;
• Advanced interpersonal, team building, leadership and organizational skills.  You are committed to developing your team (including Ryfaners not directly reporting to you) through evaluation, training, coaching, and providing feedback;
• Able to effectively communicate with all types of staff, including technical, professional, and all levels of management; 
• Able to build and maintain lasting relationships with other departments and squads, key managers, and other stakeholders;
• Ability to remotely lead and coach your squad working on-site and off-site, giving them the opportunity to solve problems independently and providing support when necessary. 

job-specific competencies

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In addition to living our Core Values daily, a Project Manager demonstrates these job-specific competencies:

• Client Focus: You provide added value through service excellence to our internal and external clients;
• Planning & Organizing:  You develop, implement and adjust plans to reach goals, while ensuring the optimal use of resources;
• Problem Solving: You identify problems and the solutions to them;
• Results Driven: You organize time, work and resources to accomplish objectives in the most effective and efficient way.  You take the time to prepare a risk-adjusted project plan with your team before starting and you can adapt the plan on the fly as necessary. You are equally comfortable with the day-to-day  project details and the big picture. 
• Team Leadership: You build strong teams by assuming a leadership role in helping others achieve excellent results.  You recognize and help others to see how your team fits into the Ryfan family as a whole. 

compensation

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This is a salaried position compensated in accordance with the Compensation Policy.  This position is a management/supervisory role and therefore not eligible for overtime pursuant to the Overtime Policy.  You are eligible to participate in the Office/Supervisory benefit plan.