Project Coordinator

Head Office, 101 Exchange Avenue, Concord, Ontario, Canada Req #887
Monday, November 6, 2023

Position Details:

Current Rate of Pay: Min = $65,447.20, Max = $75,857.60

Employment type: Full-Time, Permanent

Duration of employment: Permanent

Hours of work: 35 hrs/week

Work location: Head Office

Division: Conservation Parks and Lands

Business unit: Conservation Lands

Travel: 50%

Remote Work: Hybrid



About TRCA:

With more than 60 years of experience, Toronto and Region Conservation Authority (TRCA) is one of 36 Conservation Authorities in Ontario, created to safeguard and enhance the health and well-being of watershed communities through the protection and restoration of the natural environment and the ecological services the environment provides.


TRCA is considered the provincial leader in conserving, restoring, and managing natural resources to advance safe and sustainable development.


To apply to this posting, click on the “Apply” icon. Please submit your resume and cover letter in one PDF or Word file prior to midnight on November 27, 2023.

How you will contribute as part of the TRCA team:

The Project Coordinator is responsible for coordinating and supporting project lifecycle functions for TRCA's conservation land and trail assets and user assessment, monitoring, and data management initiatives, including trail and land asset inventories and audits, visitor monitoring and trail accessibility assessments. This role supports stakeholder and public engagement and administrative aspects and processes of projects.


Major Responsibilities:

  • Supports the day-to-day coordination of assigned projects with the focus on trail and property audits and the management of our databases and GIS mapping systems.
  • Coordinates meetings, supports the preparation of agendas and presentations, takes minutes as requested, and conducts follow-up on action items to ensure milestones are being met.
  • Supports in maintaining accurate project schedules, coordinates tracking of projects, tasks, timelines, and deliverables. This will include setting targets and managing the day-to-day deployment of survey staff.
  • Supports the creation of project plans with consideration for scope, deliverables, resources, schedule, cost, risks, quality, project monitoring, and reporting requirements.
  • Maintains records and file archives; ensures accurate and accessible project information and adheres to TRCA record retention policies. This will include the regular update of our Asset management systems and Property boundary database.
  • Drafts internal and external correspondence, project briefs, communications, and reports of a general and technical nature; coordinates the collection and consolidation of data, information, and reports from internal/external stakeholders to support report and assessment writing.
  • Coordinates TRCA and other permissions required for projects and related approvals.
  • Receives and responds to inquiries under the guidance of the project lead; fields and escalates issues to senior staff as required.
  • Develops and updates communication material as requested to ensure clarity in project communications.
  • Contributes and supports the procurement and contract management processes under the guidance of the project lead in collaboration with the procurement and contract management teams.
  • Coordinates the preparation and execution of a broad range of consulting agreements and assists in ensuring proper documentation of changes or amendments that may arise during execution. 
  • Supports creation of TRCA invoices to project funder, including development of draft progress reports and other documentation as required.
  • Receives and reviews invoices; coordinates the authorization of payments.
  • Works with procurement team to source and arrange for contractors/vendors and drafts partnership, vendor and contract agreements with appropriate costs and specifications.


What will you need to succeed:

Education (degree/diploma/certifications)

  • Post-secondary diploma or degree in environmental planning, parks management, environmental science, asset management, landscape planning and design, or related discipline.
  • Valid Ontario Class G2 driver's license  


  • 2+ years of experience providing project coordination related to the major tasks, parks management, asset management, trail/landscape construction, landscape operations and maintenance. Experience of using ArcGIS Online, Collector and maintaining Databases and the collection, management of visitor trail usage data.

Knowledge/Skill/Ability - Competencies

  • Excellent organization skills; both in-office and virtual files/share office spaces 
  • Sound customer service orientation
  • Strong verbal and written communication skills
  • Understanding and application of basic mathematical functions (e.g., adding, subtracting, measuring, money computation)
  • Demonstrated ability to prepare consultant terms of reference and procurement documents.
  • Able to comprehend written documentation and procedural guidelines; skilled in writing clear correspondence (concise, logical, grammatically correct)
  • Ability to communicate effectively with tact and courtesy.
  • Able to self-manage workload and prioritize tasks as an ongoing challenge in a frequently fluctuating workload and multiple deadlines.
  • Proficiency in MS Office suite including online software such as MS teams, WebEx, and SharePoint; proficiency using scheduling/project management software. 

What TRCA has to offer you:

As part of a progressive team you will have the opportunity to make a positive impact to preserving and protecting nature, while maintaining a balance between the natural environment and built environment. Working with experts within our field, you will join a team of colleagues that are committed to TRCA’s core values by demonstrating the following behaviours; integrity, collaboration, accountability, respect, and excellence (icare)


You will be part of a diverse and inclusive organization that:

  • Makes a positive difference in the communities we serve.
  • Fosters high performance and collaborative teams.
  • Provides continuous learning and development opportunities.
  • Offers a comprehensive compensation and benefits program (including Defined Benefit Pension Plan – OMERS/OTPP).
  • Pregnancy & Parental Leave Top-Up Program.
  • Provides unique TRCA Perks.
  • Provides flexible work arrangements.
  • Offers potential for career growth and advancement.

While the Toronto and Region Conservation Authority (TRCA) thanks all applicants for their interest, only those under consideration will be contacted for interviews. Please be advised that successful incumbent(s) may be required to undergo a vulnerable sector screening and/or driver’s abstract check as a part of the final step in the hiring process.


TRCA is an equal opportunity employer. We embrace diversity and are committed to creating an inclusive workplace. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. In accordance with the Ontario Human Rights Code, Accessibility for Ontarians with Disabilities Act, 2005, and TRCA Policies, accommodation will be provided at any point throughout the hiring process, provided the candidate makes their accommodation needs known to the TRCA. We welcome applications from all qualified persons.


Personal information you provide through the TRCA recruitment, selection, and onboarding process is collected under the authority of the Conservation Authorities Act, R.S.O. 1990, c. C.27. Collection of this personal information is necessary for the proper administration of this recruitment process for employment and volunteer positions with TRCA. Personal information is protected from disclosure pursuant to the Municipal Freedom of Information and Protection of Privacy Act.  Any questions regarding this collection activity should be directed to the Manager of Records and Information, 101 Exchange Avenue, Vaughan, Ontario, L4K 5R6, (437) 880 2308.


Other details

  • Pay Type Salary
  • Employment Indicator Permanent Full-Time
  • Min Hiring Rate $65,447.20
  • Max Hiring Rate $75,857.60
  • Travel Required Yes
  • Travel % 50
  • Required Education Bachelor’s Degree
This posting is inactive.
Location on Google Maps
  • Head Office, 101 Exchange Avenue, Concord, Ontario, Canada