Senior Manager, Real Estate and Leasing

7000 Pine Valley Dr, Woodbridge, ON L4L 4Y8, Canada Req #2680
Wednesday, February 7, 2024
The Role
Reporting to the VP Real Estate and Construction, the Senior Managereal Estate and Leasing role will be responsible for managing and leading VetStrategy’s Real Estate and Leasing department.
Oversee lease renewals and lease negotiations for acquisitions, existing and new locations, providing real estate and lease related market trends, analysis and assessments.
Managing VetStrategy’s lease administration portfolio, including rent roll, property tax, rent and related invoicing and lease related documentation.

  • Lead and manage direct reports within the Real Estate team.
  • Oversee VetStrategy national Real Estate portfolio of leasehold and freehold properties.
  • Identify new target markets for clinics through greenfield sites, acquisitions and relocations.
  • Report on market trends, obtain relevant information and conduct market assessment analysis on territories considered strategic to the business.
  • Oversee lease renewal portfolio, identify expiry and term options in advanced to develop real estate pipeline.  
  • Draft, review and negotiate real estate and lease related documentation (offers, leases, subleases, assignments, parking agreements, land leases, APS's, estoppels, amending agreements, etc.)
  • Support with the disposition and acquisition of VetStrategy properties.  
  • Manage and oversee the Company’s lease management software for VetStrategy.
  • Oversee and manage all Real Estate related property tax, rent reconciliations, rent roll, Landlord invoice approvals and lease audits for VetStrategy’s portfolio.
  • Prepare and present Real Estate proposal decks to VetStrategy Capital Committee for approval.
  • Prepare formalized documentation for all approved negotiated deals and renewals  
  • Manage external lease auditors / tax appeal consultants to ensure compliance and cost saving opportunities
  • Collaborate with external partners including vendors and landlords in order to build and maintain strong relationships and compliance.
  • Work in partnership with the Construction and Facilities teams to ensure coordination and completion of Capital Projects.
  • Support Capital Business case development in collaboration with other key stakeholders.
  • Main point of contact for internal and external partners regarding all Real Estate related matters and queries.
Background, Experience and Qualifications
  • Minimum of 8-10 years of experience in a similar role, preferably in Medical / Commercial and Retail Real Estate.
  • Experience managing National Lease portfolios, including process and administration.
  • Strong lease accounting and financial acumen.
  • Experience implementing process and procedural improvements.
  • Excellent negotiation, analytical and judgement skills.
  • History of managing and collaborating with high performing teams.
  • High organization skills with the ability to manage several different initiatives
  • Strong customer service background.
  • Must be able to work in a dynamic fast past environment.
  • Proficiency with MS Excel, Word, PowerPoint Outlook, and Project.
  • Fluency in French (oral and written) would be considered an asset.
  • Comfortable being in a pet friendly environment when working at Home Office and clinics.
Our Ideal Candidate possesses the following:

Cultural Competencies
We are Relationship Focused!
  • In every interaction with the hospitals, we build and maintain personal connections and trust.  All relationships matter regardless of different levels, functions, cultures or geography.
We Collaborate!
  • Different perspectives are encouraged as we look for the best way to do things.  We collaborate with the hospitals and one another to ensure that all work is in the best interest of the hospital and takes into account the unique needs of each location.  We are externally focused on our hospitals rather than only internally focused on our processes.
We Speak the Truth!
  • We are honest and transparent.  We can question or challenge without fear of negative repercussions.  We support one another and take responsibility for ourselves.
We are Humble!
  • We’re all in this together. There is no room for ego or hierarchy mentality here.  We are unpretentious and approachable.  We support and appreciate one another.  We regularly seek feedback without defensiveness.  We reflect on our activities and the impact we have on others.
We Take Care of the Rest!
  • We view everything we do through the lens of the hospitals.  We seek to understand first.  Every decision we make is based on impact to patient care, client service, and hospital teams.  We do what’s best for the hospitals, not just Home Office.
Leadership Competencies:
Focus on Your People
  • Leaders act as coaches, encouraging and empowering their team to reach personal and organizational goals. They are able to communicate and drive the vision & purpose of the organization in a way that inspires action. Leaders foster engagement through team connectivity, feedback and recognition.
Ignite Thought
  • Leaders never rest on ‘good enough’ and continually seek ways to get even better. They encourage their team to question the status quo and bring forth new ideas. They make good and timely decisions that move the organization forward. They look ahead to future possibilities and remain flexible and ready to adapt to business needs.
  • Leaders take on new opportunities with a sense of energy and enthusiasm that is contagious. They focus on continually improving the processes and ways we work. They plan and prioritize to meet the goals of their team and the organization through establishing metrics and milestones. They accept responsibility for all success and misses for themselves and their team.
Be Your Best Self
  • Leaders show up each day ready to model the behaviour they wish to see from others.  They actively seek new ways to develop and are not afraid to take risks and try something different. They stretch in order to grow.
  • Leaders are expert communicators.  They deliver timely and helpful communications to their team ensuring that all feel connected and in the loop.  They understand that different audiences require different messaging and know the best way to deliver a communication based on the setting; one-on-one, small and large groups or among diverse styles and position levels.  They actively listen to others and encourage open expression and diverse ideas.

Other details

  • Pay Type Salary
Location on Google Maps
  • 7000 Pine Valley Dr, Woodbridge, ON L4L 4Y8, Canada